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Members’ Vote - Auditors for Fiscal 2022

Further to the email that you would have received about two weeks ago regarding voting for a new auditor, the members of both the Metropolitan Bible Church Ministry Corporation and Metropolitan Bible Church Property Corporation have voted overwhelmingly to approve the appointment of Ousley Hanvey Clipsham Deep as the auditors for the 2022 fiscal year.

Members will be voting on the appointment of auditors for Fiscal 2022 for both the Metropolitan Bible Church Ministry Corporation and the Metropolitan Bible Church Property Corporation.

An email was sent to all members on the morning of November 10, 2022 and electronic voting opened on November 10, 2022, at 5:00 PM and closes on November 20, 2022, at 11:59 PM. Links to electronic ballots were emailed on November 10, 2022. If you are a member and have not received an email or electronic ballot link, please email [email protected].

Paper ballots are also available upon request, by emailing [email protected].  Paper ballots must be received by Friday, November 18, 2022 to be counted.

As per Bylaws, members may appoint a proxy to vote on their behalf. Proxies must also be received by November 18, 2022 to be counted.

Questions may be submitted online at [email protected]. Responses will be posted on this webpage.

 

Members' Questions for Virtual Meetings and Electronic Voting

1. Q:  A family member and I share the same email address – will we each receive an ID, password, and link for electronic voting?

A:  Yes, each Met Member has a unique personal ID number and will receive a unique electronic voting ID, password, and Simply Voting link, regardless of email address.

2. Q: How will quorum be calculated?

A: Because of the COVID-19 pandemic, government regulations have allowed quorum to be calculated using total number of votes cast electronically plus paper ballots. Based on membership figures as of November 10, 2022, quorum is 197 votes.

3. Q: Using the electronic voting system, can the church see who I voted for or is my vote anonymous? 

A: Your vote is anonymous. The Met is employing Simply Voting, an independently managed server and service, for electronic voting. The Met does not have access to your vote; election results will not be known until the election is closed.

4. Q:  How can I ask questions at the Members' Meeting?

A: Questions may be asked in person at the meeting or submitted online at [email protected]. Responses will be posted on this webpage.

 

Bylaws

Bylaw Highlights Regarding Members’ Meetings:

  1. Proxy Voting - A voting Member may appoint another voting Member of the Metropolitan Bible Church Ministry and Property Corporations (a Proxy), to attend and vote in their place. Proxy votes count towards quorum.
  2. Quorum (minimum number of members present in person or by proxy) of 35% of total voting members is required to transact business at a Members’ Meeting. If quorum is not present at the start of a Members’ Meeting to transact business/vote, the business meeting is adjourned but may continue as an information session.
  • How many Proxy appointments can one Member have? A Proxy may represent a maximum of 2 other Members per meeting.
  • What is the Met’s quorum? Quorum varies depending on number of Members.

Prior to a meeting packets of information containing proxy and electronic voting links are sent to all Members via email or mail. Meeting agenda and documents are posted on the Members page of The Met’s website. It can be easy to discount the importance of voting – active participation in The Met’s corporate governance is the privilege and responsibility of a Member. If you cannot attend a Members’ Meeting, or friend or family member cannot attend, please take the time to complete a Proxy Voting Form.

If you have any questions please email [email protected] or call 613-238-8182.

 

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